PROJECT functions under this framework. 1. Scope management

PROJECT
MANAGEMENT FRAMEWORK :-

 

INTRODUCTION:-

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·       
For the successful management of any project, we have
different management functions which ensures the successful delivery of any
project. 

·       
Apart from the basic following of the project
development lifecycle, each project also undergoes through all these knowledge
areas which help in the better development of any project.

·       
These functions are various management processes which
are vast in their own way and have various functions under each of them.

·       
For any project to work in a proper manner, a project
manager can use this project management framework to cover every perspective of
the making of any project.

·       
So, the following are the management functions under
this framework.

 

1.     Scope
management

2.     Time
management

3.     Cost
management

4.     Quality
management

5.     Human
Resource management

6.     Communication
management

7.     Risk
management

8.     Procurement
management

9.     Project
Integration management

 

·       
Below, is the diagram of the PROJECT MANAGEMENT
FRAMEWORK which involves the following :-

ü The
stakeholders with their needs and expectations

ü The core functions

ü The
facilitating functions

ü Project
portfolio

ü Tools and
Technology

ü Documentation

DIAGRAM :-

WORKING :-

·       
Once, the stakeholders have defined their needs and
requirements to the organization, the goal is to achieve these requirements.

·       
So, a project undergoes through these knowledge areas.

·       
Each function plays an important function which is
discusses below with an example.

 

·       
SCOPE MANAGEMENT :-

v This function
is responsible for taking care of the scope of the project.

v By the word
“scope”, we mean to cover the goals and tasks on time which the.

v The end
goal is the achieve the goal of each sub task and gradually the tasks as a
whole.

v Tools and
techniques considered here are scope statements, work breakdown structures,
scope change controls etc.

v Ex : To
ensure that the budget, resources, tasks etc. of a project are considered on
proper planning

 

·       
TIME MANAGEMENT :-

v This function
is responsible for taking care that every module or sub task is completed on
time.

v This is
required because each task is dependent on any other task which further makes
another task.

v So, for the
chronological execution of any project, we need to consider time as a factor.

v Tools and
techniques considered here are gantt charts, schedule performance measurements
etc.

v Ex: In an
human resource department, the report of an employee’s performance and added
incentives, will decide the amount of salary he’ll get that month. So, the
finance department is dependent on the human resource department for this.

 

·       
COST MANAGEMENT:-

v This function
is responsible for taking care of the cost of the project.

v It defines how
much a project costs to the client considering all the factors utilized for
this project.

v Here, we
consider all the resources being used, an employee’s efforts and many other
factors which help us define a project’s cost at which it has to be delivered.

v Tools and
techniques used here are cost estimates, cost baselines etc.

v Ex: To
determine the cost of the

 

·       
QUALITY MANAGEMENT:-

v This function
is responsible for taking care of the cost of the project.

v It ensures
that the quality of the product being delivered is maintained throughout the
making of it.

v It
considers quality control measures like checklists, quality control charts etc.

 

·       
HUMAN RESOURCE MANAGEMENT :-

v This function
is responsible of taking care of the overall employees of the organization.

v It
considers an employee’s performance analysis, their salary and incentives and
their comfort in the organization.

v It follows
motivation techniques, resource histograms, team building exercises etc.

 

·       
COMMUNICATION MANAGEMENT :-

v This function
takes care of the communication going on in between the various other functions
of the organization.

v It
considers conflict resolving, employee consultation etc.

v It follows
kick off plans, conflict management, virtual communications etc.

 

·       
RISK MANAGEMENT :-

v This function
takes care of the risk being taken for any project development and the analysis
of it for the future preparedness.

v It
considers in which circumstances will the system fail or what will happen to
the data in case of any power failure etc.

v It follows
impact matrices, risk management techniques, risk rankings etc.

 

·       
PROCUREMENT MANAGEMENT :-

v This function
takes care of the delivery of the product and the interdisciplinary input the
output needed.

v It follows
make-or-buy analysis, requests of proposals or quotes, supplier evaluation
techniques etc.

 

·       
PROJECT INTEGRATION MANAGEMENT :-

v Here, all
the 8 functions of the project management framework are collaborated and kept
in consideration for managing the process.

v It follows
project management methodologies, stakeholder analysis, change requests, change
controls etc.

·       
After the testing of the product and documentation,
the project is delivered to the customer.

·       
And hence, the project is considered to be a
successful one.

 

 

 

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